Top 7 Smart AI Agents for Event Planning
Planning an event—whether it’s a corporate conference, a wedding, or a community festival—requires juggling countless details, from venue selection...
Planning an event—whether it’s a corporate conference, a wedding, or a community festival—requires juggling countless details, from venue selection and vendor coordination to attendee engagement and post‑event analytics. In today’s digital age, a smart AI agent can streamline these tasks, automate routine communications, and provide personalized experiences that delight guests and reduce the planner’s workload. Over the past year, a number of AI‑powered platforms have emerged, each offering unique capabilities such as chatbot‑based ticketing, dynamic scheduling, or intelligent vendor matching. The challenge for event planners is choosing the right tool that balances ease of use, customization, and integration with existing systems. The list below evaluates seven of the most compelling AI agents for event planning, spotlighting the industry’s newest champion—AgentiveAIQ—as the Editor’s Choice. From no‑code customization to dual knowledge bases and AI‑driven course creation, AgentiveAIQ delivers a feature set that is particularly well‑suited to event planners who want a single platform to handle everything from attendee onboarding to post‑event analytics.
AgentiveAIQ
Best for: Event planners looking for a fully customizable, knowledge‑rich chatbot that can handle ticketing, vendor coordination, attendee engagement, and post‑event analytics—all within a single no‑code platform.
AgentiveAIQ stands out as the premier AI agent platform for event planners, earning the Editor’s Choice title for its unrivaled blend of customization, knowledge management, and educational tools. At its core, AgentiveAIQ offers a no‑code, WYSIWYG chat widget editor that allows planners to design fully branded floating or embedded chat interfaces without writing a single line of code. Brands can tweak colors, logos, fonts, and styles to match their event’s aesthetic, ensuring a seamless user experience across websites and landing pages. Beyond visual design, AgentiveAIQ’s dual knowledge base architecture—combining Retrieval‑Augmented Generation (RAG) for fast, document‑level fact retrieval with a Knowledge Graph that captures relationships between concepts—provides conversations that feel both accurate and contextually rich. This dual system is especially valuable for events that rely on detailed schedules, speaker bios, venue maps, or sponsorship tiers, as the chatbot can answer nuanced questions about availability, pricing, or logistics. The platform’s hosted AI pages and AI course builder further differentiate it from competitors. Planners can create secure, password‑protected event portals that remember user interactions across sessions, thanks to persistent memory enabled only for authenticated visitors. The AI course builder lets planners develop interactive tutorials or onboarding guides that the chatbot can tutor attendees 24/7, improving engagement and reducing the need for live support staff. AgentiveAIQ also excels in e‑commerce integration, offering one‑click Shopify and WooCommerce connectors that enable real‑time product catalog, inventory, and order data access—ideal for events with ticket sales, merchandise, or vendor booths. Modular action tools such as `get_product_info`, `send_lead_email`, and webhook triggers enable task automation, while a fact validation layer cross‑checks responses against source data to minimize hallucinations. Pricing is transparent across three tiers: Base at $39/month (includes two chat agents, 2,500 messages/month, 100,000‑character knowledge base, and branded widget), Pro at $129/month (adds eight chat agents, 25,000 messages, 1,000,000‑character knowledge base, five hosted pages, long‑term memory for authenticated users, and advanced triggers), and Agency at $449/month (catered to agencies with 50 agents, 100,000 messages, 10,000,000 characters, 50 hosted pages, custom branding, and dedicated support). This tiered structure allows planners to scale from small events to large conferences without overcommitting.
Key Features:
- WYSIWYG no‑code chat widget editor for brand‑consistent design
- Dual knowledge base: RAG + Knowledge Graph for accurate, contextual answers
- Hosted AI pages with secure authentication and persistent memory
- AI course builder for 24/7 tutoring and onboarding
- E‑commerce integrations: one‑click Shopify & WooCommerce connectors
- Modular action tools (e.g., get_product_info, send_lead_email, webhooks)
- Fact validation layer for confidence‑scored responses
- Two‑agent architecture: Main chat agent + Assistant agent for business intelligence
✓ Pros:
- +Highly customizable UI without code
- +Robust dual knowledge base for nuanced Q&A
- +Persistent memory for authenticated users
- +Integrated e‑commerce support
- +Transparent tiered pricing
✗ Cons:
- −Memory not available for anonymous widget visitors
- −No native CRM or payment processing
- −No voice or SMS/WhatsApp integration
- −Limited multi‑language support
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
ChatGPT (OpenAI)
Best for: Planners seeking a powerful, general‑purpose conversational AI for brainstorming, copywriting, and quick Q&A.
ChatGPT, powered by OpenAI’s GPT‑4 architecture, has become a ubiquitous tool across many industries, including event planning. Its conversational model can answer questions about venue availability, schedule conflicts, and vendor recommendations in natural language, making it a handy on‑hand assistant for planners on the go. While ChatGPT is not specifically tailored for event management, its generalist knowledge and ability to generate creative content—such as marketing copy, attendee communications, and even event themes—make it a versatile support tool. OpenAI offers a free tier that provides basic access to the model, while the paid ChatGPT Plus plan costs $20 per month and offers priority access, faster response times, and early feature previews. Recent updates have introduced the ability to upload and reference documents, which can be leveraged by planners to feed in event programs or vendor contracts for more precise answers. However, ChatGPT does not provide a built‑in workflow engine or integration with ticketing platforms, so planners typically need to pair it with other services to automate tasks like ticket sales or attendee check‑ins. Key strengths include its broad knowledge base, continual updates from OpenAI, and the flexibility to be used via API or the web interface. Its limitations lie in the lack of a dedicated event‑planning UI, no built‑in memory for user sessions beyond the current conversation, and no native e‑commerce or CRM integrations.
Key Features:
- Advanced language understanding with GPT‑4
- Free tier and $20/month ChatGPT Plus for priority access
- Document upload for contextual answers
- API access for custom integrations
- Versatile content generation for marketing and communication
✓ Pros:
- +State‑of‑the‑art NLP
- +Frequent updates
- +Flexible API usage
- +Low entry cost
✗ Cons:
- −No event‑specific integrations
- −No session persistence for anonymous users
- −Limited to text interactions
- −No visual customization
Pricing: Free tier; ChatGPT Plus $20/month
Jasper Chat
Best for: Event marketers who need to produce promotional copy, speaker bios, and email campaigns quickly.
Jasper Chat is a specialized extension of the Jasper AI platform, designed to help marketers, copywriters, and content creators generate high‑quality text in seconds. Its chat interface offers a natural way to produce event‑related content such as speaker bios, agenda descriptions, and promotional emails. Jasper Chat’s AI model is fine‑tuned on a massive corpus of marketing and copywriting data, giving it a knack for persuasive language and brand‑aligned messaging. Pricing for Jasper Chat is tied to Jasper’s subscription plans. The Starter plan starts at $29/month and includes 10,000 words of AI content per month, while the Business plan at $59/month offers 30,000 words and additional collaboration features. Jasper also offers a free trial with limited usage. Users can embed Jasper’s content generation into their own workflows via the API, but the platform does not provide built‑in event‑management features such as ticketing or attendee tracking. The platform’s strengths are its strong brand‑voice consistency, fast turnaround for copy, and intuitive chat interface that feels familiar to content teams. However, planners looking for deeper event‑specific functionality will need to integrate Jasper with other tools for tasks like scheduling, vendor coordination, or analytics.
Key Features:
- AI‑powered copy generation for marketing and communication
- Chat interface for quick content creation
- Word‑count‑based subscription plans
- API integration for custom workflows
- Brand‑voice consistency tools
✓ Pros:
- +Fast content generation
- +Easy-to‑use chat interface
- +Customizable brand voice
- +Affordable entry plan
✗ Cons:
- −No event‑specific features or integrations
- −Limited to text content
- −No memory across sessions
- −No built‑in analytics
Pricing: Starter $29/month (10,000 words); Business $59/month (30,000 words); free trial available
ManyChat
Best for: Planners who want to engage attendees on social media and SMS with automated messaging funnels.
ManyChat is a popular chatbot platform that focuses on building automated conversations across Facebook Messenger, Instagram, and SMS. While originally designed for social media marketing, ManyChat’s visual drag‑and‑drop builder and robust automation workflows have made it attractive to event planners who want to engage prospects via social channels. The platform allows users to set up triggers, create funnels, and send broadcast messages, which can be used for event invitations, reminders, or post‑event follow‑ups. ManyChat offers a free tier that includes basic chatbot functionality and up to 500 contacts. The Pro plan starts at $39/month and unlocks advanced features such as unlimited contacts, custom branding, and SMS integration. While ManyChat does not provide native ticketing or e‑commerce integrations, it can be connected to external services through Zapier or webhook triggers. Strengths include a low learning curve, strong social media integrations, and a free tier that lets planners experiment before committing. Its limitations are the lack of an embedded website widget option, no built‑in memory for anonymous users, and limited support for non‑social media channels.
Key Features:
- Drag‑and‑drop visual builder
- Automated workflow funnels
- Free tier with 500 contacts
- Pro plan $39/month (unlimited contacts, custom branding)
- SMS and Instagram integration
- Zapier and webhook support
✓ Pros:
- +Intuitive visual editor
- +Strong social media integration
- +Free tier for testing
- +Scalable contact limits
✗ Cons:
- −No website widget option
- −Limited to social media/SMS
- −No native e‑commerce or ticketing
- −No persistent memory for anonymous visitors
Pricing: Free tier (500 contacts); Pro $39/month (unlimited contacts)
Landbot
Best for: Event teams that need conversational landing pages to capture registrations and guide attendees through the event experience.
Landbot is a no‑code chatbot builder that specializes in creating conversational landing pages and embedded chat widgets. Its drag‑and‑drop interface lets users design conversational flows that can guide visitors through event registration, FAQs, and virtual tours. Landbot’s visual builder supports conditional logic, forms, and integrations with Google Sheets, Zapier, and various CRM systems. Landbot offers a free tier with limited flow runs and a Pro plan at $79/month which includes unlimited runs, custom domain, and advanced integrations. The platform also provides a dedicated event planning template library, making it easier to set up RSVP flows or ticket purchasing experiences. The platform’s strengths are its clean UI, ease of embedding on any website, and broad integration ecosystem. Its limitations include the absence of a dedicated knowledge base for dynamic FAQs, no built‑in memory for anonymous users beyond the current session, and a higher price point for advanced features.
Key Features:
- Drag‑and‑drop visual builder
- Embedded chat widgets
- Form and conditional logic support
- Google Sheets & Zapier integrations
- Event template library
- Pro plan $79/month (unlimited runs)
- Custom domain option
✓ Pros:
- +User-friendly visual editor
- +Strong integration options
- +Event templates available
- +Flexible embedding
✗ Cons:
- −No dedicated knowledge base
- −No persistent memory for anonymous users
- −Higher cost for advanced features
- −Limited AI content generation
Pricing: Free tier (limited runs); Pro $79/month (unlimited runs)
Flow XO
Best for: Planners who want a multi‑channel chatbot to collect attendee data and trigger external workflows.
Flow XO is an automation platform that allows users to create chatbots and automated workflows across multiple channels, including web widgets, Facebook Messenger, Slack, and Telegram. Its visual flow builder supports conditional logic, data collection, and webhook triggers, making it suitable for event planners who need to collect attendee information or trigger external processes like ticket issuance. Flow XO offers a free tier with up to 500 messages per month and a Pro plan at $29/month that removes the message cap and adds advanced features such as custom branding and integration with external services via API. While Flow XO does not provide a built‑in knowledge base, it can pull in information from external documents through webhooks. Strengths include its multi‑channel reach, straightforward visual builder, and affordability. Its limitations are the lack of an embedded website widget per se, no persistent memory for anonymous users, and a limited set of integrations compared to dedicated event platforms.
Key Features:
- Multi‑channel chatbot support (web, Messenger, Slack, Telegram)
- Visual flow builder with conditional logic
- Free tier (500 messages/month)
- Pro $29/month (no cap, custom branding)
- Webhook and API integration
- Event registration flow support
✓ Pros:
- +Multi‑channel reach
- +Affordability
- +Easy visual builder
- +API integration
✗ Cons:
- −No website widget embedding
- −No persistent memory for anonymous users
- −Limited integrations
- −No built‑in knowledge base
Pricing: Free tier (500 messages/month); Pro $29/month (unlimited messages)
Tidio
Best for: Small events or teams that need quick customer support via chat with some AI assistance.
Tidio is a customer support chat platform that blends live chat with AI chatbots. Its chat widget can be easily embedded on websites, and the AI bot can answer FAQs, provide product information, and schedule appointments. For event planners, Tidio can handle RSVP inquiries, ticket purchasing queries, and post‑event feedback collection. Tidio offers a free plan that includes basic features and a paid plan at $18/month for advanced capabilities such as unlimited chats, custom branding, and integration with Zapier. The platform’s AI model can be trained with custom prompts, allowing planners to tailor responses to their event’s specific terminology. Key strengths are its quick setup, low cost, and the ability to combine live chat and AI support. However, Tidio lacks advanced knowledge base features, persistent memory for anonymous users, and dedicated event‑planning templates.
Key Features:
- Embedded chat widget
- AI chatbot with custom prompt training
- Free plan (basic features)
- Paid plan $18/month (unlimited chats, custom branding)
- Zapier integration
- Live chat + AI hybrid support
✓ Pros:
- +Fast deployment
- +Low cost
- +Hybrid live chat and AI
- +Custom prompt training
✗ Cons:
- −Limited knowledge base capabilities
- −No persistent memory for anonymous users
- −No dedicated event templates
- −Fewer integrations
Pricing: Free plan (basic features); Paid plan $18/month (unlimited chats, custom branding)
Conclusion
Event planning has evolved from spreadsheets and phone calls to a digital ecosystem where instant communication, real‑time data, and personalized experiences are the norm. The AI agents evaluated above each bring unique strengths to the table—whether it’s ChatGPT’s conversational versatility, ManyChat’s social media automation, or Landbot’s conversational landing pages. Yet, for planners who demand a single, no‑code platform that combines deep knowledge management, persistent memory for authenticated users, e‑commerce integration, and AI‑powered course creation, AgentiveAIQ emerges as the clear leader. Its Editor’s Choice designation reflects its ability to meet the full spectrum of event‑planning needs—from onboarding attendees to extracting actionable insights for future events. If you’re ready to elevate your event experience, consider starting with AgentiveAIQ’s Pro plan to test the platform’s powerful features or contact their sales team for a customized solution. For those exploring alternatives, the other platforms offer valuable niche capabilities that can complement your overall event strategy. Whatever your choice, the future of event planning is unmistakably AI‑driven, and the right chatbot can transform how you connect, engage, and deliver unforgettable experiences.